• Director of Proposal Management

    Job Locations US-VA-Alexandria
    Posted Date 1 month ago(12/19/2018 7:37 PM)
    Job ID
  • Overview

    ProSphere is seeking a Director of Proposal Management to support our busy business development division.  In this role, the successful candidate is responsible for leading proposal development and delivery essential to ProSphere’s business growth in the government contracting market. The Director of Proposal Management has overall responsibility for proposal development and submission and manages all proposal center operations to include scheduling, resource allocation and workload balancing, and staff support as needed to support multiple, simultaneous proposal efforts in a collaborative environment. This includes managing a staff of proposal managers, coordinators, technical writers, and other assigned staff in the completion of the Technical and Business Proposal volumes. These staff are tasked with the management of compliant federal proposals and related business documentation. They are responsible for all aspects of proposal management following bid decision, including the writing, editing review, submission, quality assurance, and delivery of compliant and responsive proposal packages. This position provides process and performance leadership to the proposal management team. The successful candidate will be expected to demonstrate excellent communication skills, both verbal and written, as well as excellent relational/soft skills.  This is full time position located in Alexandria, VA.  Veterans are encouraged to apply.


    Manages and applies a best-practices proposal planning process that includes the following responsibilities:

    • Develop, review, and approve outlines, schedules, compliance matrices, technical and business proposal content, and publication graphics
    • Conduct and participate in solution sessions, kickoff/status meetings, and color reviews
    • Ensure the timely production and delivery of high-quality proposal products
    • Provide input to leadership regarding resource utilization and availability to empower well informed capture milestone and bid-no bid decisions
    • Supervise the proposal development staff
    • Facilitate continuous improvement through training sessions with staff and other Business Units
    • Serve as the Proposal Manager for some proposals as part of leveling the workload amongst the proposal development staff
    • Monitor the quality of proposal products through active participation in color reviews, post-award customer debriefs, and lessons learned meetings
    • Conduct process improvement exercises to identify and proactively resolve issues that could potentially affect the proposal development process
    • Provide interface and obtain performance feedback from other parties involved in proposal development
    • Develop and conduct focused training programs for all participants in the proposal development process
    • Ensure staff has access to and participates in professional development programs and organizations
    • Assist staff and stakeholders in analyzing government solicitations and interpreting requirements and criteria for evaluation
    • Help ensure timely contributions from business operations and administrative functions in proposal development efforts
    • Communicate proposal-related requirements and status to Senior Management as appropriate; provide weekly proposal status reports
    • Ensure proposal processes are followed according to ProSphere and industry standards and that documents are submitted in accordance with established guidelines
    • Ensure the effective utilization of process tools including Salesforce and SharePoint to facilitate proposal activities that include development, review, and archive storage


    • Bachelor’s Degree in Business Management or related field
    • Demonstrated expertise as an editor/writer
    • Ten (10) years of experience in Proposal Management (5 years at Proposal Manager career level)
    • Proven expertise in proposal development best practices and techniques (e.g. Shipley, etc.)
    • Experience in both large and small business environments a plus
    • Deep understanding of Government Contracting, specifically federal health care including Department of Veterans Affairs
    • Shipley Training in Proposal Management
    • APMP Accreditation
    • Capture management experience a plus
    • Strong leadership skills
    • Ability to be flexible, maintain a positive attitude, and work collaboratively to develop a team environment
    • Ability to work overtime required on occasion
    • Ability to sit in an office environment for long periods of time
    • Remote and on-call responsibilities may be required



    ProSphere offers full-time employees a comprehensive and competitive benefits package including paid vacation, sick leave, holidays, health insurance, life insurance, military leave, training, tuition reimbursement, a wellness program, short- and long-term disability, 401(k) retirement plan with company matches/immediate vesting, commuter benefits, and more.


    It is ProSphere’s policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits and termination, are made without regard to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identity, citizenship status, veteran status, disability or any other characteristic protected by applicable federal, state or local law.


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